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For Property Managers

Inviting contractors to a project

Already have a vendor you trust? Invite them directly — they'll join free and bid on your project.

3 min read Updated

You don't have to rely only on contractors who find your project organically. If there's a vendor you already trust — or a contractor a board member recommended — you can invite them directly. They'll join BidMyCommunity for free and bid alongside any new contractors who find the project.

When to invite

  • A vendor your community has worked with for years
  • Someone a board member or other manager recommended
  • A specialist who does niche work that may not be searching the platform
  • A contractor you got a referral for and want a bid from

Step-by-step

  1. Open your project page

    From your dashboard, click into the project you want to invite someone to.

  2. Click "Invite contractor"

    Top-right of the project page. You'll get a small form.

  3. Enter their info

    Just their company name, contact name, and email. A phone number is optional but speeds things up.

  4. Add a personal note (optional)

    A one-line note like "Hi Mike — Sarah from the board recommended you for this. Would love to see a bid." goes a long way. The note appears in the invitation email.

  5. Send the invite

    They get an email with a link to:

    • Create a free BidMyCommunity account (takes 2 minutes)
    • See your project details
    • Submit a bid

    If they already have an account, they jump straight to your project.

What invited contractors see

Invited contractors get the same project info as anyone else — description, documents, budget, timeline. The only difference is that the invitation appears at the top of their dashboard with your personal note.

They're not locked into bidding. If the project isn't a fit, they can decline and you'll see "Declined" in their row on your bidders list.

Are invited contractors any different?

For billing — no. If they win, they pay the same 2.5% platform fee as anyone else.

For visibility — yes, slightly. Invited contractors show up at the top of your bidders list with an "Invited" badge so you can see who came from your network vs. who found you organically.

💡

Mix and match. The best results come from inviting 1–3 vendors you trust *and* letting the platform notify a wider pool. You get the comfort of a known bidder plus the price discipline of real competition.

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