Setting up your contractor profile

Your contractor profile is what property managers see when they're reviewing bids. Set it up properly once and it pays off forever.

How to start#

From the main menu, click Add Company. You'll see two tabs at the top:

• Company Registration: for creating a new company profile
• Join Contracting Company: if your company is already on BidMyCommunity and you want to join the existing profile (an existing user from your company has to approve your request)

For first-time setup, stay on Company Registration.

Step 1 — Basic information#

Fill in the core company info:

• Company Legal Name: your registered business name
• Year Established
• Doing business name: only if your DBA is different from your legal name
• Headquarter Address: uses Google Places autocomplete, so start typing and pick from the dropdown
• State and City
• Public Facing Email and Office Phone: these are visible to property managers reviewing your bids
• Service Categories: pick all the trades you actually do. Projects in these categories are what get routed to you
• Company Description: add as much detail as possible about who you are and what you do. This is your space to shine.

Step 2 — Licenses#

Add every license your company holds. For each license:

• License Number
• State where it was issued
• License Type
• Business Type

You can add multiple licenses if you operate in multiple states or hold different classifications. Click + Add another license to add more rows.

Step 3 — Service areas#

Tell us where you actually take work:

• Service Areas (States): pick every state you serve
• Service Areas (Counties): pick every county you serve.

The platform will route you opportunities based on the state/counties you choose.

Step 4 — Verification#

We verify every contractor before they can bid. Pick your verification method:

• Documents: upload proof of business (W-9, certificate of insurance, license PDFs)
• Website: provide your company website URL, and our team verifies it manually

We review all submissions within 1 business day.

Step 5 — Web presence and links#

Optional but highly recommended. The more links you add, the more credible your profile looks to managers. Add any of:

• Company website
• Facebook
• Google Business Profile
• Google Reviews
• LinkedIn
• Instagram
• BBB (Better Business Bureau)

Step 6 — References#

Add 3–5 client references. Property managers do call these. Pick references who'll actually pick up the phone and say good things — ideally other HOA managers, condo boards, or commercial property managers.

Step 7 — Uploads#

The visual finishing touches:

• Logo — your company logo (PNG or JPG)
• Brochure / Team / Other Marketing Materials — optional company brochure or team bio docs'
• Photos of Your Completed Projects — this is the single biggest differentiator on your profile. Before/after shots stop scrollers cold.

Once you upload, click Submit to send your profile for verification.

After you submit#

You'll see a confirmation screen. The BidMyCommunity team reviews your profile and verification documents.

Once approved:

• Your profile becomes visible to property managers
• You start receiving project notifications matching your trades and service area
• You can start bidding